Business Document Translation
Business Document
Translation
Translation of the documents a multinational business actually runs on, from contracts and financial reporting to HR, training, and client deliverables, with a company glossary that keeps your terminology fixed across every project.
What does business document translation cover, and what needs certifying?
Business document translation covers the operational and commercial documents a company runs on: contracts, policies, financial reporting, HR and training material, and client-facing deliverables. Only some of it needs certifying, generally anything going to a government body, regulator, or registration authority. Kaplan assigns industry-matched linguists, builds a company glossary so product names and internal terms stay fixed, returns files in their original formatting, and translates in 200+ languages.
Business Translation
Contracts, Policies & Corporate Records
Translation of executed agreements, vendor contracts, employee handbooks, and corporate policy documents for multinational operations. Defined terms and obligation language are carried consistently so the version your team signs in one country means the same thing in another.
Business Translation
Financial & Regulatory Reporting
Translation of financial statements, audit documentation, board materials, and regulatory submissions where figures, footnotes, and accounting terminology have to survive the language change intact. Numbers, dates, and currency conventions are localized to the destination market.
Business Translation
HR, Training & Internal Communication
Translation of onboarding materials, compliance training, safety documentation, and internal announcements so a multilingual workforce receives the same instruction rather than an approximation of it. Frequently paired with interpreters for the live sessions that follow.
Business Translation
Marketing, Proposals & Client-Facing Documents
Translation of proposals, RFP responses, product documentation, and client deliverables where the writing has to persuade, not merely convert. Handled by linguists who write in the target market rather than translating word for word into stiff copy.
Why Kaplan
Built for Multinational Operations
Industry-Matched Linguists
Financial, technical, and HR documents go to linguists who work in those fields, so accounting terms, engineering specifications, and employment language are rendered correctly.
Terminology That Stays Fixed
Product names, job titles, and internal terminology are locked in a company glossary and reused across every future project, so your documents sound like one organization.
Certification When You Need It
Not every business document needs certifying. We tell you which ones do, and provide a signed certificate of accuracy for the filings, registrations, and submissions that require one.
Confidentiality and NDAs
Pre-announcement, financial, and personnel material is handled under strict confidentiality with signed NDAs available, seen only by the assigned linguists and project team.
Formatting Preserved
Tables, figures, footnotes, and layout are returned in the format you sent, so a translated financial statement or handbook is usable without rebuilding it.
200+ Languages
Business document translation in over 200 languages and dialects, including the market pairs that come up as operations expand into new regions.
Client Feedback
What Our Clients Say
"They told us which four of our sixty documents actually needed certification. Everyone else had quoted us to certify all sixty."
Marta L.
Director of Operations
"The financial statements came back with the tables and footnotes exactly as we sent them. We did not have to rebuild anything."
Tom W.
Corporate Controller
FAQs
Common Questions
Which business documents actually need certified translation?
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Fewer than most companies assume. Certification is generally required for documents going to a government body, a court, a regulator, or a registration authority: incorporation records, regulatory filings, licensing applications, and anything supporting a visa or immigration matter. Internal handbooks, training decks, and marketing material usually do not need it. We will tell you which of your documents require a certificate rather than certifying everything and charging you for it.
How do you keep our product names and internal terminology consistent?
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We build a company glossary on the first project, covering product names, job titles, internal systems, and any term you have decided to leave untranslated. Every later project reuses it, so your documents read as one organization instead of drifting each time a different linguist works on them. The glossary is yours and we will hand it over on request.
Can you translate financial statements and keep the formatting?
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Yes. Financial and regulatory documents are assigned to linguists with accounting or finance backgrounds, and we return the file in the format you sent it, with tables, footnotes, and figure references intact. Currency conventions, date formats, and decimal separators are localized to the destination market, which is a frequent source of confusion when this is handled by a generalist.
Do you handle high-volume or ongoing translation work?
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Yes. Companies with recurring needs are set up with a standing glossary, a consistent linguist team, and an agreed intake process, which shortens turnaround on every subsequent project. Volume is scheduled in tranches when a deadline requires it, so review can begin before the complete set is finished.
Is our pre-announcement and personnel material kept confidential?
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Yes. Business documents are handled under strict confidentiality with signed NDAs available, and access is limited to the assigned linguists and the project team. We do not use client material to train machine systems, and retention is limited to the period you specify.
Do you use machine translation for business documents?
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Not for anything client-facing, certified, or legally operative. Where a client wants machine output purely for internal triage, to decide which of a large document set is worth translating properly, we will say so plainly and quote the two steps separately. What we will not do is deliver machine output as a finished translation, because it fails on obligation language, negation, and industry terminology.
Do you translate contracts that are in dispute?
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Those belong on a different track. Litigation documents, discovery, and anything destined for the evidentiary record are handled by our certified legal translation service, which builds a case glossary and prepares certification for the court. This page covers commercial documents in the ordinary course of business.
Can you also provide interpreters for our meetings and training sessions?
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Yes, and pairing them is usually the right call. Translated training material followed by an interpreter who has read that material produces a far better session than either alone. See corporate interpreters for meetings and training, and business negotiation interpreting for deal settings.
How do I request a business document translation quote?
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Send the documents, target languages, and any deadline through our online form or by phone at (833) 547-7770. We confirm scope, tell you which documents need certification, and provide a fixed quote before work begins.
Related Business Language Services
Translated material works best when the people in the room have read it. Pairing documents with interpreters for the sessions that follow keeps terminology consistent end to end.
Request a Business Document Translation Quote
Send your documents and target languages. We will confirm what needs certifying and quote a fixed price.